Interested in a new technology solution that synchronizes written or typed notes, audio recording, white board content, images, and Microsoft PowerPoint presentations, all in a single file that is completely indexed for immediate retrieval of any passage?

Meetings / Depositions / Trials
Imagine instantly retrieving spoken passages from a previous meeting to resolve a dispute.

Seminars / Presentations / Classrooms
Imagine being able to understand, capture and retain all the information presented at a seminar or classroom setting.

With our new technology platform for recording meetings, it is possible to capture unlimited digital input channels in real-time and store them within a single recording file, whereby all data captured is digitized and synchronized, and time is the common point of reference for all data captured:

Features Overview

Recording – record in a protected append mode, which means it is impossible to rewind and then re-record over a section of audio. Regardless of the current play position, if you select Record, the system jumps to the end of the file and appends all new recorded audio to the end of the file. Internally, the date/time is stored whenever the “Record” action is invoked and the date/time whenever the “Stop” action is invoked, thus keeping an internal log of the file’s recording process.

Video Support – capture live video streams from Webcams or via Composite Video Feeds. All common file formats such as AVI, WMV, FLV, VOB, MPEG2, MPEG4 are supported.

Real-Time Playback While Recording – simultaneously playback sections of the audio while still recording, thus making real-time review available if required.  (A headset is recommended so the playback doesn’t disturb the meeting)

Digital Pen Notes – import digital pen notes and synchronise these notes with either audio or video, making review simple and seamless. Collaboration is supported, whereby two or more pens can be imported (for example, two attorneys working on the same case who want to share their observations with each other). The system has the ability to apply an audio offset, to take into account that notes are generally written after something is said. In addition, it is also possible to dynamically apply (positive or negative) offsets on the fly.

Text Annotation – Use a keyboard to enter text notes or comments

Rich Mark-Up Capabilities – apply rich mark-ups to the digital notes once imported. So rather than just having digital notes on the screen that are synced to the audio or video, you now can also add related links for Attachments, Web Sites, Images and even create embedded “Movies” (full motion video explanations for the topic at hand).

Bookmarks – add bookmarks inclusive of duration. So when a bookmark is selected, the bookmark jumps to the position in the file, starts playing and will automatically stop after the set duration.

Real-Time Bookmark Extraction – (with bookmark pre-emption controls)  As you’re recording, you can easily bookmark a beginning and end point in the recording, so that you can immediately capture and identify the EXACT CONTENT that you want.  If desired, that passage can be sent immediately to an offsite transcriptionist, who will transcribe the passage, and return the completed transcript passage to you.  What’s amazing is the system retrieves the transcribed passage automatically, and the transcript is synchronized with the audio/video playback.

Playlists – You can organize Bookmarks to create custom Playlists, thus creating summarized audio / video highlights. When a Playlist is created two additional play controls are enabled. The first controls the actual active Playlist (as if it was a single linear file), whereas the reality is, it could be multiple different parts in no particular order from multiple files. The second play control is for the specific bookmark being played. If required the master play control can be locked (password protected) so a user can only access the resultant Playlist media without having access to master content which may contain sensitive or confidential content.   

Synced Transcript – Import a Transcript file (in .rtf format) and pin (sync) the transcript to the audio or video recording. Once a file has been pinned, it is possible to quickly find any part within the video / audio, simply by selecting the appropriate text, which will inturn play the video / audio from this point. If you highlight a sentence or a paragraph the system will play this section and automatically stop when finished. This is a fantastic way to review the true meaning of a text statement, as full tonality, inflection and body language can be observed.

Highlighting – easily and quickly highlight portions of the transcript, and to use different colours to assign different meanings (or to identify different speakers). Additionally you may selectively print your highlights, thus making it possible to create very powerful text based summaries. 

Search – Perform text searches within the transcript. Since the transcript is synced to the audio / video, it means the search results automatically move the current play position progressively within the file.  Once you have found the desired section, you can simply press PLAY to review the actual video / audio.

Structured Interviews – Standandize interviews across an organization by creating “Best Practice” interview templates for different scenarios. A document template acts as a guide for the interview process. The interviewer simply double-clicks on a question and then asks the question. In doing so, each question is synced to video / audio. When the interview is finished, any questions can instantly be reviewed by simply clicking on the question, which will instantly playback the corresponding part within the interview. The benefits of this feature are:
1) All interviews can be consistent in format.
2) Interview can now be captured by a trained support person and relevant parts simply reviewed by the desired decision-maker (attorney, executive, etc.)
3) The review process is instant and 100% accurate.
4) The interview process is very efficient, no delays during the process while the interviewer is attempting to take detailed notes.
5) Highest and best use of resources and provides maximum flexibility. 

Transcription Capabilities – You may use a triple-action foot switch to transcribe, which means a user can seamlessly Play, Stop, Rewind & Fast Forward using a foot switch. Which means any recording or part thereof can be easily transcribed to provide a verbatim text transcript. Once completed, the resultant transcript can be imported back into the original recording file and synced to the video / audio file, making future review even easier and faster. 

Files are digitally time and date coded. These files can comprise of a single channel (i.e., digital hand written notes) or multiple channels (i.e. digital hand written notes as well as digital recorded voice). A voice recording can be by telephone, microphone, pocket recorder or face to face etc. You can also add any other channel type as long as it can be captured digitally. Because all recordings are part of a single file, you are now able to interact among them. For example, if you click on a digital hand written note, it will bring you to that exact point in time where the verbal recording took place. Alternatively, if you click on the verbal recording it will bring up the notes taken at that time.

The simple thing about the software solution is that you do not have to change the way you are currently doing things. Instead of using a regular pen and paper, you change to a digital pen and paper. This allows an electronic version of your notes to be synchronized by the software. Because everything is recorded and stored digitally you don’t have to worry about it taking up any space. This also means that the file is now searchable, as you have created an index with your written notes. If you prefer to also transcribe the voice recording, this will now make the voice recording fully indexable.

You may also record a verbal communication (e.g., a lecture or verbal presentation). Then we can add any presentations which may have been involved such as a video recording or PowerPoint presentation, as well as any loose-leaf information (handouts or digital hand written notes). You now have the complete information you have just received. All this information is stored into one file and time and date coded. This means that you are able to review any or all of these documents/recordings at any time.

Curious?  Please contact .(JavaScript must be enabled to view this email address)

Intelligent Audio File (IAF) is an advanced digital dictation file format, specifically designed by Quikscribe, to provide advanced RICH audio dictation and transcription capabilities.