The Olympus DR-2000 hand control microphone requires a firmware update in order to utilize the ‘A’ and ‘B’ buttons with Quikscribe Recorder.  This is a fairly simple procedure:

- Plug the USB connection into the PC and wait until the PC recognizes the device.
- Run the Olympus DirectRec configuration program.
- Load the Quikscribe template file and apply the setting update.

First, please install the Olympus DirectRec configuration program.  After downloading, follow the prompts to install the program.

Download the Quikscribe template file QS_DR_2000.drt and save it to your Desktop or a desired folder.

1. Plug the USB connection of the DR-2000 mike into the PC and wait until the PC recognizes the device.

2. Run the Olympus DirectRec Configuration Tool program.  An image of the DR-2000 will appear as follows:
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3. Select ‘File’, then ‘Import Template’, and select the QS_DR_200.drt template file.

4. At the prompt ‘Do you want to overwrite the settings for each button?” select ‘Yes’.  A confirmation message will appear ‘Successfully uploaded settings’.

5. Then select the following:
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6. When finished, the display should show the following settings for the A and B buttons:
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Then close the program, and also right-click on the program icon in the system tray of the Windows task bar (lower right corner of screen), and select Exit to terminate the program. 

If performing the configuration on multiple units, it is necessary to close the program completely and restart it for each device.

The Quikscribe Enterprise Manager provides easy administration, monitoring, and management of the dictation files and folders waiting to be transcribed.

There are specific tools designed to assist an Office Manager or IT Administrator. 

Office Manager tools include:
- enterprise-wide file monitoring and management
- ability to change file status or assign priority
- ability to reassign file workload from one transcription queue to another
- a robust file search tool
- report generator for statistical analysis.

IT Administrator tools include:
- a menu-based install script generator that provides fast deployment of Quikscribe Recorder and Player programs
- online licensing management; easy to move licenses from one PC to another
- centralized user profile editors; provides easy manipulation of user configuration settings without touching each user PC
- centralized profile editor for Philips Digital Pocket Memo portable recorders, including ability to link individual DPM recorder to QS Recorder user profile; this provides automated detection of DPM when docked with PC to download files and process instructions according to QS Recorder user profile settings
- global template settings for user profiles for both QS Recorder and Player programs
- ability to define priority table list and keyword table lists for organization

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QS Enterprise Manager provides the following features:

- A single graphical display of all dictation files and folders sent to transcription

- Color coding for files and folders to denote current status (red is URGENT, purple is OVERDUE, etc.)

- The table listing for each folder may be sorted quickly by clicking on the field heading

- Search for files based on certain criteria (date created, author name, patient/case number, etc)

- Move files from one queue to another to reassign work flow

- Change the priority or “required by” time

- “Locked” file status indicates the file is open by the transcriptionist.  In case there is a network file issue that has left the file in a “locked” state, preventing access to the file, you can easily “unlock” the file using the edit feature

- Change File Completion Instructions (such as “Print out on completion”, “Archive Audio”, and notification options ("Call Author”, “Call Secretary”, “Email Author” (with completed document), and “Email Secretary” (with completed document)

- Check billable times for Author and Typist

All edits, changes, and moves are recorded in the Typist History, providing a complete historical record of all actions performed on the file.  This provides comprehensive tracking of every individual that worked on the file, and if the file was reassigned from one transcriptionist to another.

Search for Files
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The Search feature (under Tools) allows you to search for specific files using any set of criteria.  In the example above, the search was performed looking for all records created by author “Smith” with the the Required Date before Jan. 31, 2008.  The resulting list appears with the desired field criteria, and the file(s) may then be moved to another queue or edited.

Report Generator

Reports may be generated to produce statistical results based on desired criteria, with output to MS-Access database or Excel spreadsheet.




Please call us at 800-852-2526 for direct answers to your questions, or please click here to contact us.

There are special tools available to install Quikscribe Recorder and Player in an enterprise environment, where centralized management and easy deployment are time-saving features.

The major considerations for an enterprise installation involve the following:

1.  If migrating from an existing Quikscribe installation that does not have centralized user profiles set up, you will need to rename each user profile to a unique name for the user.  Click here for instructions.

2.  Instead of using the standard qsrinstall.exe and qspinstall.exe installation programs, use the provided .msi script installation programs.  There is a script process for QSR, and another script process for QSP.  You will need to use a text editor to modify a script file that defines the registration code and the options to include for installation (for QSR: DPM drivers, Voice Recognition integration, IAF Management; for QSP:  Voice Recognition integration, IAF Management, QS Viewer). 

3. Running the script will quickly install the software with the desired options and set the registration key.  Click here for instructions on how to edit and execute the scripts.

4. The QSR Profile Editor is a tool to manage and edit user profiles that are stored in a central network location.  Click here for instructions.

VIDEO: I Can Jump Higher Than You Can
Where the heck did these guys come from?

VIDEO: Dave and Rick See A Dolphin
My old high school friend Dave Lawton and his brother Rick were out fishing with me one day when a visitor trailed our wake.

Please contact us today to assess your individual office needs - we’ll present a cost-effective, customized solution that meets your specific business requirements.

We don’t publish prices on this website, but we offer competitive pricing based on your requirements.  As an authorized dealer for Philips and Olympus professional hardware products, we adhere to strict standards for product consistency, quality, and service.  If you contact us directly, we can provide general product pricing, or custom quotes that meet your specific needs.

Telephone Numbers

For Immediate service call us at:

Toll Free: 1-800-852-2526 U.S and Canada
1-407-421-1208 (Outside U.S)

email sales@DigiDictate.com

Digital Technology LLC
Clearwater, FL 33756

Quikscribe Pocket Recorder Dictation and Transcription Software Comparison Chart
Features / Functions Digital Portable Recorders Quikscribe Pocket Recorder
Record, Stop, Rewind, Play, Insert (basic capabilities)
-
Change recording mode on the fly (e.g. from Overwrite to Insert or Append mode)
No
-
Send files electronically via PC to transcription
(Requires cable connection)
-
Send files wirelessly via Bluetooth, WiFi or Broadband (cellular), using Email or FTP methods
No
-
Instantly Undo and Redo edits using non-destructive recording format
No
-
Insert markers and embed text, images and documents (Rich Audio)
No
-
Wirelessly manage & review transcribed documents
No
-
Fully customize user interface and buttons to suit users preferences
No
-
Record interviews in the (protected) Interview Mode which cannot be edited
No
-
100% hands-free dictation capabilities using custom Voice Commands
No
-
Dictate using template dictation or structured dictation for customized applications
No
-
Use a SINGLE device for everything (e-mail, phone, contacts, dictation)
No
-
Large color display with dynamic menu's, eliminating small cryptic monotone icons
No
-
Retain backup copies of sent files, with automatic timed housekeeping to eliminate storage clutter
No
-
Send audio email messages automatically
No
-
Voice-activated recording settings
Varies
-
Menus and controls selectable for left-handed or right-handed users
No
-
Multiple dictation modes, including non-destructible interview mode
No
-
Real time file compression
Varies
-
Integrates with other third party devices and applications
No

Omina is a new technology solution that synchronizes written or typed notes, audio recording, white board content, images, and Microsoft PowerPoint presentations, all in a single file that is completely indexed for immediate retrieval of any passage.

Meetings / Depositions / Trials
Imagine instantly retrieving spoken passages from a previous meeting to resolve a dispute.

Seminars / Presentations / Classrooms
Imagine being able to understand, capture and retain all the information presented at a seminar or classroom setting.

With Omina it is possible to capture unlimited digital input channels in real-time and store them within a single .omina file, whereby all data captured is digitized and synchronized, and time is the common point of reference for all data captured:

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Click here for a video example of how Omina works…


What is risk management and why does it apply to your profession?

Risk management is about securing yourself against future law suits. Risk management is a problem faced by all businesses and companies. Because all companies are faced with risk management it is important to implement the right measures to reduce your risk.

Risk management with Omina’s software solutions

Risk Management is no longer an issue because with Omina’s secure software solutions complete and accurate recording is now possible.

How? With Omina files are digitally time and date coded. These files can comprise of a single channel (i.e., digital hand written notes) or multiple channels (i.e. digital hand written notes as well as digital recorded voice). A voice recording can be by telephone, microphone, pocket recorder or face to face etc. You can also add any other channel type as long as it can be captured digitally - Omina has absolutely no limits. Because all recordings are part of a single .omina file, you are now able to interact among them. For example, if you click on a digital hand written note, it will bring you to that exact point in time where the verbal recording took place. Alternatively, if you click on the verbal recording it will bring up the notes taken at that time.

The simple thing about Omina’s software solutions is that you do not have to change the way you are currently doing things. Instead of using a regular pen and paper, you change to a digital pen and paper. This allows an electronic version of your notes to be synchronized by the software. Because everything is recorded and stored digitally you don’t have to worry about it taking up any space. This also means that the file is now searchable, as you have created an index with your written notes. If you prefer to also transcribe the voice recording, this will now make the voice recording fully indexable.

Now with Omina’s software solutions risk management is made easier because in case of a dispute you are now able to search and retrieve your recording. The file can be fully protected so that there can be no alterations made. Thus making risk management a part of your normal routine without even having to think about it.


What is knowledge management and why does it apply to your profession?

Knowledge management is a vital part of today’s living. At the moment we have a vast amount of knowledge that is not being captured or used to its full potential. Information is being transferred and exchanged at a faster rate than ever and we want to make sure that what we know is current and most importantly accurate.

Knowledge management with Omina’s software solutions

Omina takes knowledge management one step further. You are no longer limited by having various forms of information scattered in different locations. Omina enables all relevant information to be located in one .omina file.

How?  With Omina it‘s possible to record a verbal communication (e.g., a lecture or verbal presentation). Then we can add any presentations which may have been involved such as a video recording or PowerPoint presentation, as well as any loose-leaf information (handouts or digital hand written notes). You now have the complete information you have just received. All this information is stored into one file and time and date coded. This means that you are able to review any or all of these documents/recordings at any time.

Because the file is digital you are able to transfer it electronically, now expanding the knowledge further. Also, with Omina it is possible to add more information to the file. This information can also be by any digital form, including hyperlinks, video, documents, digital hand written notes, voice recordings, images, etc. This means that you, or a third party, can now add more depth to the knowledge.

What restrictions are there with the way things are now?

No matter how fast someone can write or type not every word is going to be recorded, especially if there is a discussion. Usually main points are written down, which is decided by the note taker. As a result information is lost. This can become a large problem if a decision has been made but not recorded correctly.

How Omina makes your life easier!

The solution is to record and capture everything that is said in the meeting. This can be done by digitally recording what is being said using a PC or portable recorder. At the same time, the note taker can continue to write down the main points of what is being said. The notes are cross-referenced to the recorded conversations in real time. This means that when the minutes are written down, later the note taker can click on their main points and refer back to what was actually said at the time, and not what they can recall. The minutes can be distributed electronically along with a recording of the entire meeting to all parties. There is no longer a dispute of what was said, because everyone has a summary written along with the actual meeting. If a dispute were to arise then one click on the minute point will retrieve the verbal conversation. There is now clarity in what was actually said and decided.

Click here for a new approach to the “learning paradigm”.

Curious?  Please contact sales@digidictate.com

Quikscribe Pocket Recorder

The Quikscribe Pocket Recorder is a professional software solution for the Pocket PC platform under Windows Mobile 5.0 and later.

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Eight years ago Quikscribe created a file system called an Intelligent Audio File. An IAF is special because besides containing audio content, it can contain relevant text, graphics, place markers, and web URLs.

So how is this relevant?

Technology has also progressed to the point where a device that is as powerful as a five-year-old desktop computer (but is about the same size as a mobile phone) can spend its day attached to your belt.

This device, known as a Personal Digital Assistant (PDA), allows you to record your dates and times of appointments, synchronises with the contacts on your Personal Computer, allows you to review word documents, listen to music, talk to other people, surf the Internet, watch movies and now - efficiently dictate and send audio files for transcription.

This is why the Quikscribe Pocket Recorder (QPR) was invented. To let you get out of the office and take back control of your time. Whether you are stuck in traffic or waiting in court or out shopping or down at the beach, you can continue working.

And with the appropriate data plan you won’t even need to go to the office. You can send your files from wherever you are if you have a WiFi (802.11b) or broadband connection.

- Programmable Hardware Buttons
Most Pocket PCs have hardware buttons to launch different Pocket PC applications. The Quikscribe Pocket Recorder provides the ability to re-assign these hardware buttons to specific recorder functions.  This means you can customize the functionality to suit your needs. Additionally, it means you can keep recording while involved with other applications (assuming they don’t use the same set of buttons.)

- Phone
Some Pocket PCs also offer phone capabilities. These types of devices generally offer the highest level of value.  If your Pocket PC does not have phone capabilities, you may be limited to WiFi (Wireless) connectivity requiring a dataplan and a wireless hotspot.

- Keyboard
Many Pocket PCs offer built-in keyboards, which makes text data entry easier. If a Pocket PC does not have a physical keyboard, you can use a software keyboard. Bluetooth keyboards are also available (such as the Stowaway) that are almost full size and allow for very fast alphanumeric and textual data entry (assuming you can type).

- Touch Screen Size, Resolution and Colours
Pocket PC screens typically come in Portrait or Square shapes. Portrait being either 240 x 320 (QVGA) or 480 x 640 (VGA) or Square being 240 x 240 or 480 x 480. Depending on your requirements - resolution or size may be important. Additionally the number of active colours displayed varies but is typically 65000 or greater. The higher the resolution and colour palette, the better the screen image will appear.

Compare Features of the Quikscribe Pocket Recorder to typical portable digital recorders

To create a new file, simply slide your finger from left to right to display the Left Main Menu, and select ‘New’.  If you slide your finger from right to left, the Right Main Menu menu is displayed.

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This is the basic interface for dictation:
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- Record Place your finger, thumb or stylus anywhere on the screen and gesture upwards. (Note: in simple mode, recording will overwrite existing audio. If you start in the middle you will record over some of the middle. Advanced recording offers you two other recording modes.)

- Stop To stop recording, (you would be at the top of the gearbox) gesture down and recording will stop. If the file was playing rather than recording, (bottom of the gearbox) you would gesture up to stop.

- Play To play the audio, assuming the file is stopped (middle of gearbox), gesture down and to stop playing, gesture up.

- Rewind Gesture to the left (towards the double left facing triangles) and keep your finger pressed on the screen to keep rewinding. To stop, lift your finger from the screen. You will hear click sounds while rewinding.

- Fast Forward To fast forward, gesture to the right (towards the double right facing triangles) and keep your finger pressed on the screen. As above this will continue while you apply pressure to the screen. To stop, lift your finger from the screen.

Here’s the File Info screen:
image

Interview (Protected) Mode

Interview Mode is designed specifically to record interviews for risk-management purposes. All files recorded in Interview Mode can not be edited or modified in anyway internally.

It is for this reason the recording interface for Interview Mode does not display the Undo, Redo, Insert or Overwrite functions. Regardless of the current play position within the file, all new audio recorded is automatically appended to the end of the file.

Additionally, the date/time of any stop or start is recorded within the file, and QPR will not allow a recording to continue if the PDA clock is changed.

image

- To start recording, you need to gesture UP-RIGHT. To stop recording you need to gesture LEFT-DOWN. This unique gesture is to prevent accidental start or stop actions.

- Every time a recording is started or stopped, the current Data / Time information is stored as a date / time stamp with the following syntax YYYYMMDD_HH:MM:SS.S.  This information is stored in an undeletable marker within the audio file at the exact position the file was either started or stopped. For example if an Interview is stopped for 5 minutes and then recommences, the internal time stamps will reflect this.

- Additionally if someone backdates the date / time on the Pocket PC and then attempts to record additional audio into the file, it is not possible and a warning message will be displayed.

Please contact us for more information.

Philips Digital Pocket Memo 9600

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The Philips Digital Pocket Memo 9600 series sets new standards in advanced functionality and style.  The ergonomic design lends itself to unparalleled user friendliness to create dictations, and the intuitive controls are easy to use. 

Fast charging via USB keeps you productive
New ergonomic design with large graphical LC display
4-position slide switch for single-handed operation

Robust metal casing for extra durability
Visual indicators for record status and record-level indicator
‘Smart’ buttons give you more intuitive menu choices

Package Contents:
Digital Pocket Memo
Philips Secure Digital (SD) memory card
2 rechargeable Philips AAA batteries 9154
USB Docking Station 9120
Power supply, USB cable, leather pouch
Quick reference guide

Battery type: two Philips AAA Ni-MHrechargeable batteries (LFH 9154) or
two AAA batteries (LR03 or R03)

Battery life (Standard Play mode):
17 hours with Philips Ni-MH rechargeable battery
15 hours with Philips alkaline battery

Charging time (full charge):
USB fast charging: 2.5 hours
Power supply: 2.5 hours

Recording time in Standard Play (SP) Mode: 21.8 hours with 128 MB SD card (included)

DPM 9600 integration also includes support for the following additional features:
- Centralized management of DPM user profiles through QS Manager
- Ability to link DPM user profile settings to QS Recorder user profile
- Up to four keyword entry selections on the DPM to identify file characteristics such as Subject, Matter Number, Document Type, etc.
- Enable Pro Mode for High Quality recording and File Encryption on device
- Enable PIN password protection for device; provides security for power on




Please call us at 800-852-2526 for direct answers to your questions, or please click here to contact us.

What’s New In Version 6?

We’re pleased to announce new features included with Version 6 of the Quikscribe Recorder and Quikscribe Player.

Let’s go through the major enhancements:

1. License Management:  the new license registration method allows you to easily transfer a license from one PC to another.  A single license key for QS Recorder and QS Player is used for all installed copies, without the need to contact us for individual license keys.

2. File Management: QSR and QSP now have an integrated managment agent that updates file properties to track progress of work-in-progress.  The amazing aspect of this feature is that it’s accomplished REAL TIME and without using an external database engine.  Now you can easily check on files to see if they’ve been completed (or how much of the file is completed), where it was sent, and who worked on the file and for how long.  Using this foundation, future enhancements will include a central control console for enterprise management and reporting.  This method works for files sent using both Network and FTP methods.

3. File Properties:  This is one of the most exciting additions to Version 6!  From Windows Explorer, select an IAF file and right-click to bring up the menu, then select Properties:

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With any other type of audio file, all you’ll see under Properties is the “General” tab, which gives you very basic information such as when the file was created.  With the IAF, you’ll get two additional tabs - “Author” and “Typist”.  Click on the Author tab, and this is what you’ll see:

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The Author panel provides all the pertinent information about the IAF surrounding the Author’s perspective of creating and sending the dictation file to transcription.  Clicking on the Typist tab provides details on the transcription perspective:

image

The data is imbedded directly in the IAF, and readily accessible when needed.  There’s no requirement for an external database that can be out-of-synch or offline.

4. File Properties - double-click to open:  From within Windows Explorer (or My Computer) you can browse to a folder and open an IAF file directly by double-clicking the file.  The file will open with the default program assigned (QSR or QSP).  You may also right-click on the file, then select the desired option:

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5.  File Properties - Add Attachment (QSR):  You’ll also notice the new options to instantly create a new IAF file and add a file as an attachment.  Just right-click on ANY file in Windows Explorer, then select “Add As Marker Attachment to IAF”.  QS Recorder will initiate and create a new file, and automatically include the selected file attachment.

6.  Installation Options (QSR)- during installation of QS Recorder, you may select the desired options to include during installation, including Voice Recognition integration with Dragon NaturallySpeaking, Detailed (table) View for file open and selection, Philips DPM integration and drivers, and integrated management features.

7. Philips DPM 9600 Integration (QSR):  Version 6 includes integrated support for the new DPM 9600 portable digital recorder (as well as previous DPM models, Philips SpeechMike, Olympus DS-4000, Voice Input Station, and USB foot pedal as recording/playback control devices).

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DPM 9600 integration also includes support for the following additional features:
- Centralized management of DPM user profiles through QS Manager
- Ability to link DPM user profile settings to QS Recorder user profile
- Up to four keyword entry selections on the DPM to identify file characteristics such as Subject, Matter Number, Document Type, etc.
- Enable Pro Mode for High Quality recording and File Encryption on device
- Enable PIN password protection for device; provides security for power on

8. Windows Vista Compatibility:  Version 6 provides compatibility with the new Microsoft Windows Vista operating system.

9. Added Doc Name and Doc Type fields to Detailed Views
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10. FTP Target Directories Are Set Intuitively
Now you can easily browse to define the exact folder on the FTP file server.

With QS Player you can now download files directly from your FTP folders.

11. Send File Enhancements (QSR)

QS Recorder provides more flexibility for sending files using the Email Method by providing additional email configuration settings.  QSR will link to the defined email program used, or link to SMTP settings if necessary (with user authentication).
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‘Send File as .wav’ provides the option to send the recorded audio file in universal .wav format instead of Intelligent Audio File.  The advantage with this feature is to be able to send an audio file (or audio email message) to an outside recipient who does not have the Quikscribe software installed.

12.  Record Mode (QSR)
Append Mode ensures that recording content is not lost.  If you rewind and review the existing recording, then select ‘Record’, the position pointer will move to the end of the existing file and commence recording at that point.  If the same thing were done in ‘Overwrite’ mode (as with a tape system), then existing content would be overwritten.  You may also define the default recording mode to be used every time a new file is created.

13. Deleted Files Are Placed in Windows Recycle bin
When deleting files in Quikscribe Recorder, a copy of the deleted file is placed in the Windows Recycle Bin, allowing later recovery if necessary.

14. New Hot Keys Functions (QSR)
Quikscribe Recorder functions are usually managed with a hand control device such as the Philips SpeechMike.  QS Recorder now has the ability to be controlled using keyboard “hot-key” strokes, which are defined in the Settings panel.  This provides greater flexibility to use other devices such as the ShuttlePro.  The hotkeys can be defined for ‘global’ actions (engaged for QSR no matter what Windows application is active) or ‘local’ (engaged only if QSR is the active application).

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15. New Hot Keys Functions (QSP)
Quikscribe Recorder functions are usually managed with a foot pedal controller.  QS Player now has the ability to be controlled using keyboard “hot-key” strokes, which are defined in the Settings panel.  This provides fewer keystrokes (without using a mouse) for actions such as ‘complete file’ and ‘load next file’.  The hotkeys can be defined for ‘global’ actions (engaged for QSP no matter what Windows application is active) or ‘local’ (engaged only if QSP is the active application).

16. Select screen region for capture from hand control button (QSR)
This is another assignable hand controller button function that allows you to quikly specify a region of the screen and capture the image as a marker in the IAF.  This is a convenient tool to use for including visual examples with an audio explanation.

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When the ‘Define Region on the Fly’ option is selected, you will be prompted to select the desired screen region each time.  Otherwise you may assign static region coordinates to capture the same region every time.

17. File and Marker popup menus are assignable button functions (QSR)
The ‘File’ menu or ‘Marker’ menu will appear when the desired hand control function button is pressed.

18. Integration with Voice Recognition
The Quikscribe Voice Recognition feature provides a unique ability to integrate a voice recognition software package such as Dragon Naturally Speaking. 
This unique feature will automatically produce a draft text document BEFORE the transcriptionist receives the audio file.  The Voice Recognition option may be selected when the file is created, when it is sent, or as a default setting for all dictation files.

QS Player also has integration features for voice recognition that allow automated processing on demand.




Please call us at 800-852-2526 for direct answers to your questions, or please click here to contact us.

Why Should I Change from a Tape Dictation System to a New Digital Dictation System?

Thanks for taking the time to look at our Quikscribe system.  There’s a lot of information here for the Quikscribe Recorder and Quikscribe Player, but don’t get intimidated by the volume of details we provide.  You’ll see that the display interface for each product is fairly intuitive, and easy to learn.  The amazing fact of Quikscribe is that it’s designed to be flexible for different individuals and different business environments.

So whether you just want a dictation system that’s easy to use and reliable, or if you want powerful tools to improve productivity - Quikscribe will do the job for you!

If you’d like to hear about experiences from other customers, please review our testimonials page - these happy Quikscribe customers were at one time inquisitive (and maybe skeptical?) about our products and services, just as you might be now. 

Rest assured - our clients range from sole proprietors to 600-attorney law firms.  The Quikscribe system is cost-effective for ANY size law firm.  With the unique design of the Intelligent Audio File (IAF), you don’t need a dedicated server or a complex database management system.  Quikscribe provides all the tools you need with the QS Recorder, QS Player, and the IAF, which serves as the conduit to provide the workflow capabilities between author and transcriptionist.

Quikscribe makes the transition from tapes to digital very easy.  Many of our customers ask themselves after purchasing Why didn’t we do this sooner?  You’ll find that you can quikly recap your investment by the timesaving features Quikscribe offers.  No longer will you have to deal with getting tapes from one location or another, or losing dictation from lost or broken tapes.

Quikscribe is great software, but you also need great hardware components that are designed to work with the system.  For the transcriptionist, all you need is the USB foot pedal that connects to the PC, and headset.  For the author, there are different choices, depending on your personal preferences.  For desktop recording, most attorneys prefer a hand control microphone, such as the Philips SpeechMike.  You may also use portable digital recorders that integrate well with our Quikscribe recorder software.  Some act as a hand control microphone when connected to the PC, and offer portability when not connected.  We even have a wireless solution with our Quikscribe Pocket Recorder that runs on the Pocket PC platform with Windows Mobile. 

We provide a total solution based on your specific requirements, and we fully support all aspects of the system.  We provide technical support through our dealers and also directly.  We can assess situations with online tools to quikly resolve any potential issue. 

There are many aspects of Quikscribe that are appealing, the question is:
What is important to you? 

We have a solution foundation that fits many different scenarios, and we provide a consultative approach toward your desired solution.  Just tell us what you’d like to accomplish, and we’ll do our best to recommend the most cost-effective options, design, and implementation.

If you like, we can provide an online demonstration of how Quikscribe works, and address your specific questions and requirements. 

Our Risk-Free Trial Offer.
If you’d like to try Quikscribe, here’s our risk-free offer to you:

- We’ll provide the software for 30 days at no cost during your evaluation.

- We’ll help you get it set up and configured properly to your satisfaction.

- All we ask from you is to purchase the hardware that you will use, whether it’s the SpeechMike or a portable digital recorder.  At the end of the 30 days you can decide if you want to continue with the Quikscribe system, or return the equipment for a full refund of your initial investment.

How much is it?
You may notice that we don’t prices on our website.  Quikscribe is a cost-effective software solution, and we provide discounted prices on the professional dictation hardware products.  We’ll be glad to send a price list on request.

How can I get started with the trial offer?
Simple- just call us at 800-852-2526 or send an e-mail request to sales@digidictate.com and we’ll be glad to get you started.  Please provide a description of your existing environment - if you use an existing dictation system and how many authors and transcriptionists you expect to engage.  We will be glad to talk with you about your specific questions or help you decide which type of hardware accessories you might prefer.  Please mention the TechnoLawyer “tapes offer” for a 10% discount on the Quikscribe software.

We look forward to working with you!

How can I effectively use voice recognition software to produce my documents? 
I’ve heard that there are still problems with the technology.

Thanks for taking the time to look at our Quikscribe system.  There’s a lot of information here for the Quikscribe Recorder and Quikscribe Player, but don’t get intimidated by the volume of details we provide.  You’ll see that the display interface for each product is fairly intuitive, and easy to learn.  The amazing fact of Quikscribe is that it’s designed to be flexible for different individuals and different business environments.

So whether you just want a dictation system that’s easy to use and reliable, or if you want powerful tools to improve productivity - Quikscribe will do the job for you!  There are a lot of unique features to our Quikscribe Recorder and Player.  Or maybe you’d like to jump directly to our presentation on how we’ve integrated voice recognition processing into the workflow.

If you’d like to hear about experiences from other customers, please review our testimonials page - these happy Quikscribe customers were at one time inquisitive (and maybe skeptical?) about our products and services, just as you might be now. 

Rest assured - our clients range from sole proprietors to 600-attorney law firms.  The Quikscribe system is cost-effective for ANY size law firm.  With the unique design of the Intelligent Audio File (IAF), you don’t need a dedicated server or a complex database management system.  Quikscribe provides all the tools you need with the QS Recorder, QS Player, and the IAF, which serves as the conduit to provide the workflow capabilities between author and transcriptionist.

Quikscribe makes the transition from tapes to digital very easy.  Many of our customers ask themselves after purchasing Why didn’t we do this sooner?  You’ll find that you can quikly recap your investment by the timesaving features Quikscribe offers.  No longer will you have to deal with getting tapes from one location or another, or losing dictation from lost or broken tapes.

Quikscribe is great software, but you also need great hardware components that are designed to work with the system.  For the transcriptionist, all you need is the USB foot pedal that connects to the PC, and headset.  For the author, there are different choices, depending on your personal preferences.  For desktop recording, most attorneys prefer a hand control microphone, such as the Philips SpeechMike.  You may also use portable digital recorders that integrate well with our Quikscribe recorder software.  Some act as a hand control microphone when connected to the PC, and offer portability when not connected.  We even have a wireless solution with our Quikscribe Pocket Recorder that runs on the Pocket PC platform with Windows Mobile. 

We provide a total solution based on your specific requirements, and we fully support all aspects of the system.  We provide technical support through our dealers and also directly.  We can assess situations with online tools to quikly resolve any potential issue. 

There are many aspects of Quikscribe that are appealing - the question is:
What is important to you? 

We have a solution foundation that fits many different scenarios, and we provide a consultative approach toward your desired solution.  Just tell us what you’d like to accomplish, and we’ll do our best to recommend the most cost-effective options, design, and implementation.

If you like, we can provide an online demonstration of how Quikscribe works, and address your specific questions and requirements. 

Our Risk-Free Trial Offer.
If you’d like to try Quikscribe, here’s our risk-free offer to you:

- We’ll provide the software for 30 days at no cost during your evaluation.

- We’ll help you get it set up and configured properly to your satisfaction.

- All we ask from you is to purchase the hardware that you will use, whether it’s the SpeechMike or a portable digital recorder.  At the end of the 30 days you can decide if you want to continue with the Quikscribe system, or return the equipment for a full refund of your initial investment.

How much is it?
You may notice that we don’t publish prices on our website.  Quikscribe is a cost-effective software solution, and we provide discounted prices on the professional dictation hardware products.  We’ll be glad to send a price list on request.

How can I get started with the trial offer?
Simple- just call us at 800-852-2526 or send an e-mail request to sales@quikscribe.com and we’ll be glad to get you started.  Please provide a description of your existing environment - if you use an existing dictation system and how many authors and transcriptionists you expect to engage.  We will be glad to talk with you about your specific questions or help you decide which type of hardware accessories you might prefer.  Please mention the TechnoLawyer “voice recognition offer” for a 10% discount on the Quikscribe software.

We look forward to working with you!

How can I be more productive and utilize my staff better? 

Thanks for taking the time to look at our Quikscribe system.  There’s a lot of information here for the Quikscribe Recorder and Quikscribe Player, but don’t get intimidated by the volume of details we provide.  You’ll see that the display interface for each product is fairly intuitive, and easy to learn.  The amazing fact of Quikscribe is that it’s designed to be flexible for different individuals and different business environments.

So whether you just want a dictation system that’s easy to use and reliable, or if you want powerful tools to improve productivity - Quikscribe will do the job for you!

If you’d like to hear about experiences from other customers, please review our testimonials page - these happy Quikscribe customers were at one time inquisitive (and maybe skeptical?) about our products and services, just as you might be now. 

Rest assured - our clients range from sole proprietors to 600-attorney law firms.  The Quikscribe system is cost-effective for ANY size law firm.  With the unique design of the Intelligent Audio File (IAF), you don’t need a dedicated server or a complex database management system.  Quikscribe provides all the tools you need with the QS Recorder, QS Player, and the IAF, which serves as the conduit to provide the workflow capabilities between author and transcriptionist.

Quikscribe makes the transition from tapes to digital very easy.  Many of our customers ask themselves after purchasing Why didn’t we do this sooner?  You’ll find that you can quikly recap your investment by the timesaving features Quikscribe offers.  No longer will you have to deal with getting tapes from one location or another, or losing dictation from lost or broken tapes.

Quikscribe is great software, but you also need great hardware components that are designed to work with the system.  For the transcriptionist, all you need is the USB foot pedal that connects to the PC, and headset.  For the author, there are different choices, depending on your personal preferences.  For desktop recording, most attorneys prefer a hand control microphone, such as the Philips SpeechMike.  You may also use portable digital recorders that integrate well with our Quikscribe recorder software.  Some act as a hand control microphone when connected to the PC, and offer portability when not connected.  We even have a wireless solution with our Quikscribe Pocket Recorder that runs on the Pocket PC platform with Windows Mobile. 

We provide a total solution based on your specific requirements, and we fully support all aspects of the system.  We provide technical support through our dealers and also directly.  We can assess situations with online tools to quikly resolve any potential issue. 

There are many aspects of Quikscribe that are appealing - the question is:
What is important to you? 

We have a solution foundation that fits many different scenarios, and we provide a consultative approach toward your desired solution.  Just tell us what you’d like to accomplish, and we’ll do our best to recommend the most cost-effective options, design, and implementation.

If you like, we can provide an online demonstration of how Quikscribe works, and address your specific questions and requirements. 

Our Risk-Free Trial Offer.
If you’d like to try Quikscribe, here’s our risk-free offer to you:

- We’ll provide the software for 30 days at no cost during your evaluation.

- We’ll help you get it set up and configured properly to your satisfaction.

- All we ask from you is to purchase the hardware that you will use, whether it’s the SpeechMike or a portable digital recorder.  At the end of the 30 days you can decide if you want to continue with the Quikscribe system, or return the equipment for a full refund of your initial investment.

How much is it?
You may notice that we don’t prices on our website.  Quikscribe is a cost-effective software solution, and we provide discounted prices on the professional dictation hardware products.  We’ll be glad to send a price list on request.

How can I get started with the trial offer?
Simple- just call us at 800-852-2526 or send an e-mail request to sales@quikscribe.com and we’ll be glad to get you started.  Please provide a description of your existing environment - if you use an existing dictation system and how many authors and transcriptionists you expect to engage.  We will be glad to talk with you about your specific questions or help you decide which type of hardware accessories you might prefer.  Please mention the TechnoLawyer “productivity offer” for a 10% discount on the Quikscribe software.

We look forward to working with you!

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Multi-button Jog & Shuttle Multimedia Control Surface....

Sleek innovative design, pre-configured for many of today’s popular applications, advanced programmability, and ease of use… in short, the perfect marriage of form and function.

The ShuttlePRO V.2 is a powerful productivity enhancement tool for video and audio editors. The ShuttlePRO V.2 even comes pre-configured for many of the leading Audio and Video applications. You can also easily customize the ShuttlePRO V.2 for virtually any application.

The ShuttlePRO V.2 is designed for ergonomic integrity and maximizing productivity, allowing one-hand access to the fully programmable buttons and jog/shuttle knob. Nine (9) of the buttons have removable keycaps for easy labeling and referencing. The inner ring or ‘jog’ rotates through 360 degrees and provides precision frame by frame control. The outer black ring or ‘shuttle’ is rubberized and spring-loaded. It facilitates fast forward and rewind. You can also use the jog and shuttle for many other purposes such as scrolling, volume control, and sequencing.

Used with the Quikscribe Recoder, you can easily assign QS Recorder functions to the button, and the ShuttlePro allows almost unlimited assignments to each button.  And the beauty of the unit is that it can be used for other applications besides QS Recorder.

Here’s an example of how the ShuttlePro buttons are assigned for Quikscribe Recorder:
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Software Features

Pre-configured for dozens of applications
Monitors the application you are in and automatically switches settings
Multiple settings per application.
Easily add/edit your own custom settings

Hardware Features

Fifteen (15) fully programmable buttons on ShuttlePRO V.2
Super smooth jog knob for frame by frame navigation and control - ShuttlePRO V.2 features new alloy knob for professional feel
Spring-loaded and rubberized shuttle knob
Comfortable, ergonomic shape and design

System Requirements :

Macintosh Apple Powerbook, iBook, iMac, G3, G4, or G5 running Mac OS 8.6 through 9.x or OS 10.1 or later
Available USB port
10 Mb of free hard disk space

PC
PC Compatible running Windows 98, 98SE, Me, 2000 or XP
Available USB port
10 Mb of free hard disk space

The Quikscribe Viewer is a (free) program that plays Intelligent Audio Files (.iaf) created by the Quikscribe Recorder.  Besides the audio track, the QS Viewer will also play visual content including screen shot images captured during dictation recording.  The advantage of the Quikscribe Viewer is that an author using the Quikscribe Recorder can provide an audio explanation or presentation, and freely distribute the output to recipients using the Quikscribe Viewer.


IT DOESN’T COST EXTRA FOR THE QUIKSCRIBE VIEWER!

There are a couple of very important features with this announcement:

1.  You can send an .iaf audio file to ANYONE and they can play it using the QS Viewer, as there is no license fee required for the QS Viewer.

2.  You can send a multi-media presentation to ANYONE and they can play it using the QS Viewer.  The advantage of this is that you can easily create a multi-media presentation with the Quikscribe Recorder, and capture screen shots or a PowerPoint presentation while you are dictating/narrating, and then send the file or distribute it as you desire.  The file can contain just audio, or a combination of audio and images.

You can even provide links on your website to download and install the QS Viewer - so your associates and customers can easily use these powerful tools.

The QS Recorder now becomes a tool to quickly and easily create presentation and training materials, or to provide a fast method for client communications. 

Installation Instructions:

1. Click here to download the QS Viewer installation program. 

2.  The installation program includes a trial version of the Quikscribe Player, which provides system files for the QS Viewer. 

3. During installation, select the default settings when prompted.

4. To use the Quikscribe Viewer, go to Start -> Programs -> Quikscribe Player -> QS Viewer (you may also copy a shortcut to the QS Viewer to your desktop).

You’ve reached a part of our site that is not available for many users.

Quikscribe Voice Recognition

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The Quikscribe Voice Recognition feature provides a unique ability to integrate a voice recognition software package such as Dragon Naturally Speaking. 

This unique feature will automatically produce a draft text document BEFORE the transcriptionist receives the audio file.

The Voice Recognition option may be selected when the file is created, when it is sent, or as a default setting for all dictation files.

The image to the right shows the voice recognition option is selected using the Send File panel (under File Details).

Files are processed in the background to produce a draft text document that will be reviewed by the transcriptionist for accuracy, making the necessary corrections in the word processor (or entry screen) while listening to the dictation audio file.

Click here for a video demonstration of the Quikscribe Voice Recognition feature.






No impact to author’s method of dictation

The author may dictate as usual using the Quikscribe Recorder (and portable recorders) without having to monitor the voice recognition processing, or be distracted by the processing activities and error-corrections.



When the file is sent to transcription, the Voice Recognition option is selected, and triggers the process to engage Dragon NaturallySpeaking to interpret the audio file (according to the appropriate user profile) and produce the draft text document.


Draft document is produced automatically


Dragon NaturallySpeaking produces the text file, and Quikscribe merges the text back into the Intelligent Audio File as the contents of a marker.


Transcriptionist receives notification of new dictation audio file



The Quikscribe Player alerts the transcriptionist if a new file has arrived and is ready to be transcribed, including priority notification if selected by the author.

The marker table in the bottom portion of the QS Player displays the list of markers in the file.

The first marker shows content labeled “Voice recognised text”, indicating the marker contains text generated by the voice recognition process.

By simply playing the audio file, the QS Player provides an audible alert that a marker is present.  By simply pressing CTRL-V, the contents of the marker are pasted automatically into the word processing document.  The transcriptionist can then simply listen to the audio file and make the necessary corrections on the screen.

Click here for a video demonstration of the Quikscribe Voice Recognition feature.



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Quikly Produce Instruction/Training Manuals

The Quikscribe Voice Recognition feature allows you to incorporate images and other captured text while you are dictating.  Using this method, you can capture screen and window images while you are dictating.  After processing the audio file through voice recognition, you can easily build the draft document for a training manual that includes the images with text descriptions - all created automatically using Quikscribe.


Reduces Typing Effort

Reduces Document Turnaround Time

Improves Productivity

Reduces Production Costs




Please call us at 800-852-2526 for direct answers to your questions, or please click here to contact us.

Quikscribe Voice Recognition With Dragon Naturally Speaking

You’ll need DNS 9.0 Preferred or one of the Professional versions (including Medical or Legal) with the AutoTranscribe Agent, on a PC that meets DNS requirements.  For the background DNS processing, we recommend installing the DNS software on a separate PC from the authors’ PCs.  This PC acts as a transaction process server for the DNS voice recognition tasks.  For smaller environments, the DNS software may be installed on a secretary’s PC, and processing will occur as a background task in Windows.  For medium to larger environments, a PC dedicated to the DNS processing is recommended.  DNS in general requires a good bit of ‘horsepower’, so a late-model PC with sufficient processing speed and ample memory is required.  Please check with the DNS specifications to confirm what is needed.

In the new version of QS Recorder, there is a new page under Settings:

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If ‘Enable Voice Recognition’ is checked, then QSR will create a .wav file to send to the VR Input Path. 

NOTE:  THE FILE PATHS ABOVE SHOW THE C: DRIVE DEFINED - IN MOST SITUATIONS, YOU WILL USE A MAPPED NETWORK DRIVE FOR THE INPUT AND OUTPUT FOLDERS INSTEAD OF THE LOCAL C: DRIVE

The VR Option is also available per individual file under File Details (which shows upon creating a new file if desired, or at the time the file is sent):

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You should have your Record Quality setting to Medium 11khz, with Post Compression.

The VR Input Path and VR Output Path in QSR point to the same paths defined for the Input and Output directories in the DNS AutoTranscribe Folder Agent:  (the default folder names are shown above, and are created by QSR on installation).

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NOTE:  THE FILE PATHS ABOVE SHOW THE C: DRIVE DEFINED - IN MOST SITUATIONS, YOU WILL USE A MAPPED NETWORK DRIVE FOR THE INPUT AND OUTPUT FOLDERS INSTEAD OF THE LOCAL C: DRIVE

Please refer to the DNS documentation regarding the Transcribe Agent and settings.  Although the Agent can reside on the author’s PC, we recommend that it reside on the transcription PC or a separate DNS process server.  If it’s on the author’s PC, then DNS tends to conflict with the audio volume settings on the PC, and becomes a nuisance with QSR to change them frequently.

Quikscribe Registration Procedure

Please register your Quikscribe Recorder and Player Dictation and Transcription Software within 30 days of installation, otherwise it will go into DEMO Mode. If the software goes into DEMO Mode, you will only be able to Record or Transcribe for up to 30 seconds.

Note: If you are using Windows NT, 2000, XP or Vista, make sure you are logged in with Administrator rights, otherwise you may encounter problems with the registration process below.  Also, temporarily disable anti-virus and firewall software during the registration process.

Registration Process

To register, simply do the following within either the Quikscribe Recorder or Quikscribe Player.

1) Select the Help menu
2) Select the Register option





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3) Locate the registration code (with dashes) provided upon purchase for the Quikscribe Recorder or Player.
4) Either Copy (CTRL-C) and Paste (CTRL-V) this registration code into the space provided or type the code into the entry panel, and type the user id or PC identification in the “User ID” panel, then select ‘Register’.

Enter a unique User ID for each PC - this will help identify the registration with the PC in case you have future questions about which PCs you have registered, or for future license transfers to another PC.  The User ID field can identify who uses the PC, or an inventory tag for the PC. 
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Select ‘Register’ to confirm the entries:
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The following panel will appear confirming the registration for the PC:
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Deregister Software License
Once the software is registered, you may deregister it and move the license to another computer at any time.  To deregister, select Help, then License Info, then Go Online.  Select the button “Deregister” and follow the prompts to completion.  Once completed, the license is available to register on another computer.
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Registration Problems

The above registration process requires an Internet connection to validate the license.  If an Internet connection is not possible, you can manually generate a registration reference code and email it to support@quikscribe.com.  We will return a license key number for you to enter in the registration panel to validate the registration.

If you have any questions or problems with the registration, please use the Email Support Request function (under the Help menu), or call Quikscribe Technical Support at 800-852-2526 (option 2).

The Quikscribe Recorder has a built-in feature to provide a Hand Control Training customized for the specific hand control microphone you are using, including the various Philips SpeechMike models, the VEC Voice Input Station, the Philips Digital Pocket Memo portable recorder, and the Olympus DS-4000 portable recorder.

The Hand Control Training feature is available from the Help menu in QS Recorder. 

By pressing on the button on the hand control microphone, or by using your mouse to select a button on the screen image, you can select one of the functions from the drop-down box to assign a specific function to the button on the hand control.  You may assign functions to as many buttons as desired, depending on the model of your hand control and the number of buttons that are available for programming.

The items available within the QS Recorder to assign to hand control buttons include functions for file manipulation, play/record, markers, and there is also a ‘NIL’ function to disable a button.

Descriptions of each function follow:

FILE MANIPULATION FUNCTIONS

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PLAY / RECORD FUNCTIONS

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MARKER FUNCTIONS

Quikscribe Recorder has the unique capability of capturing text, images, or file attachments while you are recording, to provide an improved workflow during dictation/transcription.  The various marker functions available are:

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TO DISABLE A BUTTON - USE THE ‘NIL’ FUNCTION

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The Quikscribe Recorder and Player provide a “normal’ view when opening files.  By clicking on each file in the list, you are able to view the details of each file.

There is an additional module called Detailed View that provides a table-based view of files.  By clicking on the column heading, you can quickly sort the list by that column, and quickly retrieve the desired file.

The Detailed View is especially desirable for environments that process a large volume of dictation files.

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Please contact sales@digidictate.com for more information

Call-in Dictation and Reporting

Click here for PC voice modem boards.

The Quikscribe Phone-In Buddy is a Windows based program that allows users to call in and leave dictation or audio reports. The system can be used by transcription agencies, health clinics and medical offices, police departments, law offices or for any centralized audio reporting requirements.

With Phone-In Buddy you spend less time writing or typing reports. Instead, justcall a central recording system that records your audio reports into a standard digital file. The audio reports are then transcribed by administration personnel. Use of the system provides better resource allocation, and saves time and money.

The system is easy to use, easy to configure, and easy to administer.

Central Console
One of the nice features of Phone-In Buddy is the central console that shows
- each phone line,
- it’s current status,
- who is connected, and
- the call duration. 

You can quickly check line usage and performance:

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Try It Before You Buy It!
Download Phone-In Buddy for a Free Evaluation! 

You may download, install and evaluate Phone-In Buddy, at no cost, for 14 days. Evaluation copies are fully functional versions of the program, with the following points of interest:
- No more than 2 users who call in and leave dictation, may be defined to the system.
- No more than 2 input lines may be defined.
- The program will expire 14 days after it is installed.
- A voice modem or other TAPI device is required to receive incoming phone calls.

Note that while Phone-In Buddy is supported on Windows 98 / Windows Me /Windows 2000 and Windows XP, either Windows 2000 or Windows XP is recommended for professional users. The only hardware requirement of the PC is that it be equipped with a Voice Modem or other TAPI device.

Purchase Options for Phone-In Buddy

1-line system (supports 1 phone line)
- $400 software only
- $725 software and 2-port voice modem board

2-line system (supports 2 phone lines)
- $800 software only
- $1125 software and 2-port voice modem board

Enterprise Site License (supports up to 32 phone lines)
- $1325 software only
- $1800 software and 4-port voice modem board
- $2200 software and 8-port voice modem board
- additional 4-port modem board $495
- additional 8-port modem board $895

Phone-In Buddy Features and Usage

Phone-In Buddy allows users to call in dictation or any other type of report, using a standard telephone.

When a user calls into the system, they are prompted for an ID number and a numeric password. Both of these items are entered using the telephone keypad. The system then prompts the user to create a new recording or replay or update an existing recording.

Phone-In Buddy eliminates problems associated with written reports, such as managing stacks of paperwork, and the reading of almost illegible hand-writing. It can also lead the way in a migration from the reliance on tape recording devices towards new digital audio technologies. Because Phone-In Buddy records to standard PC files, these files can be moved and managed, just as any other standard file is moved and managed.

Audio recordings or portions of recordings can be sent almost immediately to your desired destinations. Installations can leverage the use of its communications facilities to assign the appropriate staff to generate timely and accurate transcripts of the recordings. Phone-In Buddy is a first step for many organizations in making better use of their existing technology infrastructures.

Phone-In Buddy Setup Overview

Phone-In Buddy is a standard Windows program that runs on a regular PC.

Along with the newer operating systems, we recommend higher quality voice cards from Callurl. Callurl voice cards replace the need for voice modems and provide higher quality sound recordings than are provided by a standard voice modem. Callurl cards are internal cards that come in PCI format. To install these cards, you must feel comfortable opening the PC case and installing internal hardware.

Regardless of the type of telephone interface used (modem or voice card) or the level of Windows operating system, the installation must provide one or more telephone lines to connect to the system. In most cases, these will be standard phone lines. Installations with a telephone switch or PBX can also connect to the system, with the appropriate Callurl card. Installations should obtain the number of telephone lines that are appropriate for the number of users who will leave reports or dictation. The number of telephone lines should also match the number of telephone interfaces (voice modems or Callurl card interfaces) that are installed on the PC. Finally, administrators should keep in mind that, using Phone-In Buddy’s default configuration, one hour of dictation will fit into about 14 mb of disk space. One Gig of hard drive space should hold more than 60 hours of recording, at the default levels. An appropriate amount of disk space should be provided for the application.

The end user who calls in dictation and reports, uses a regular touch-tone telephone and does not need any specialized equipment.

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Instructions for the Phone-In Buddy User

Although configurations may vary, in most instances, the person calling into Phone-In Buddy to leave an audio recording will follow four simple steps:

1. Call the system using a standard touch-tone telephone.
2. Provide identification by specifying a numeric ID and password on their telephone keypad.
3. Using the telephone’s keypad, the user will select a button to create a new recording and then proceed with the recording by talking into the phone.
4. Once the recording is complete, pressing the pound key (#) on the telephone keypad will save the file to the desired location.

In more detail, the system administrator will have previously defined a numeric ID and associated password for each user. This information must be provided to the user, prior to their use of the system. Once they have this information and are ready to create a new recording, they will call the telephone number associated with the voice modem.  Phone-In Buddy will answer the call and, using audio prompts, will ask the user for their ID and password. These will then be entered by the user on the keypad of their telephone.

Once the user has been identified, they will be prompted as to whether they want to create a new recording, or listen to and possibly update a previous recording. The user indicates their selection, by using the keypad on their telephone. Recordings for each user are saved in separate Windows folders. The file names may be assigned by the user or they may be generated automatically by the system.

Wallet Reference Card
A wallet-size reference card provides easy documentation for the novice user to beome accustome to the default telephone keypad settings:

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Administrative Features and Options

Phone-In Buddy has a rich set of features to customize settings for your environment.  The menus provide numerous options to meet a variety of requirements.  However, the system is pre-configured to meet the needs of most businesses without much effort.

In general, the administrator will define Global parameters, define user IDs, and manage the telephone recording devices on the PC, using various Windows in the Phone-In Buddy program. Phone-In Buddy is started, like other applications, from the Start => Programs menu. Windows may also be configured to start Phone-In Buddy automatically, when the system starts.

By selecting the Options pull down menu, the administrator can select to define and update user ID entries, Configuration settings or telephone recording device definitions. Windows for these definitions are shown below.

Within the Global Configuration settings, the administrator can set:

- the type of compression to be used on the audio files,
- the base folder into which all of the recordings will be saved (user recordings may be directed into individual sub folders of this base folder),
- ev